Useful Web Apps & Tips for Maximizing Team Productivity

Most web apps on the market focus strictly on web design or prototyping capabilities. A few incorporate or focus entirely on collaboration and/or project management features. Our collection of seven of the best-in-the business web apps includes several that cover both areas, and several that strictly focus on project management operations.

By selecting any one of these tools, and keeping a few productivity tips in mind, repetitive manual tasks that tend to be error prone or consume large amounts of time can be automated and team productivity maximized.

  1. Break a Project into Small Tasks: When you work on a jigsaw puzzle, you usually progress faster when you work on a small area at a time. It’s the same with web design. When you break your project up into small tasks, you will complete it faster and with less effort.
  2. Create a Library of Files: Creating a library will save you and your team a ton of time, especially when you use a consistent, meaningful, and logical naming convention. Team members won’t waste their valuable time having to search for information that should be readily accessible. Create special files for the most frequently used design resources.
  3. Automate what You Can: There are always project tasks that need to be worked that tend to take up an excessive amount of time and effort. Take advantage of task management tools that will do these tasks rapidly and efficiently and watch team productivity improve. Project management tools are especially effective for automating repetitive tasks.

It’s not difficult to get into the habit of breaking projects down into easily manageable tasks, nor is it all difficult to create logical file naming conventions when you set up a library. Insofar as automation is concerned, the web apps here will do much of that for you. Pay special attention to the project management features these apps offer, and check out the demos or take advantage of free trials.

Pidoco

Pidoco offers a better way to wireframe. This software-as-a-service tool is ready to use the minute you sign up. There is no need to download or install the application, nor do you have to keep up with the latest updates. Key features include 400+ UI elements and icons, custom templates, screen transitions, and mouse, keyboard, and touch interactions. Its drag and drop function makes rapid prototyping easy, without any need for programming.

Pidoco

Since it is an online tool, you can access Pidoco from anywhere at any time. You can work with team members in real-time, and take advantage of this web app’s powerful sharing and feedback features no matter where you or others on your team are located.

Another reason for choosing Pidoco, and why designers in more than 50 countries have made it a tool of choice, is its ability to turn prototypes into full specification documents that include visuals at the click of a button, a feature that clients and other project stakeholders will greatly appreciate.

Proto.io

Proto.io gives you everything you need to create fully-interactive, animated prototypes that have the look and feel of a real app. Its drag-and-drop interface is delightfully easy to use. You have easy access to any of the built-in, native-looking UI libraries for iOS, Android, or Windows devices, or you can upload your own designs if you prefer. No coding is necessary to transition from an idea to an interactive prototype in a matter of minutes.

Proto.io

Touch events, mouse events, and transitions are fully supported, and anything on the screen can be animated, including incorporating animation sequences or loops. With proto.io, you can let your imagination run free. You can also share your prototype with project stakeholders and get instant feedback thanks toproto.io’s real-time collaboration capability. Try it free for 15 days, and see if this is the solution you’ve been looking for.

Azendoo

If a task management application is on your most wwanted list, Azendoo has what you need to give your team’s collaboration activities a boost by encouraging smarter, faster, and better teamwork. This web app was created with a specific objective in mind, and that objective is to help your team deliver design projects on time. As the developers will tell you, Azendoo allows you to “stop working on working” and concentrate on what is most important – your design.

Azendoo

This web app allows you and your team to plan and communicate all operations, and keep your clients in the loop with respect to project status, reviews, and feedback. Marketing departments love it, marketing agencies can keep track of multiple projects, and design teams can focus their meetings on design detail instead of worrying about deadline issues. Try the free Starter Plan, and go from there.

Creately

Creately might be the solution you are looking for if you are in the market for a tool that can create wireframes and mockups with surprising ease and speed. Separate object libraries for UI and iOS controls and iOS and Android icons are at your disposal, as is a comprehensive selection of professionally designed templates.

Creately

In addition, team members can communicate in real-time thanks to this web tool’s powerful collaboration capability. You’ll have no problem coordinating changes, receiving feedback, or making decisions while on the go. Try the free trial version to see if Creately is right for you.

Paymo

Paymo takes the pain out of project management. It allows design teams to focus on what they are best at. With Paymo, you can move from task to task as the need arises without losing track of where you are or what you have done, a feature that is particularly popular with creative agencies.

Paymo

This web app keeps tabs on project performance. It closely tracks project costs and expenses, and it is a great help when creating estimates for future projects. It bundles task management with time tracking and invoicing. Paymo does all of this and more, and it does so in 18 languages.

MeisterTask

Task management can at times be seen as a necessary evil. With MeisterTask in your toolkit, managing project tasks can actually be fun. A glance at this web app’s customized dashboard first thing in the morning can serve as a starting point for a productive day.

MeisterTask

It will show you what is happening, what has happened, and help you decide on the day’s most important tasks. A project or team of any size can use this online tool. When integrated with MindMeister, MeisterTask gives teams a powerful mind mapping capability that will speed up the process of moving from ideas to conceptual designs.

Notism Collaboration

Notism is extremely versatile. You can use it to create web and mobile mockups by turning static screens into interactive prototypes, and without any need for programming.

Notism Collaboration

You can get feedback, comments, and notifications from team members and project stakeholders in real time. Notism also features a solid task management capability, but its most impressive capability lies in its video collaboration feature, which can be a real game changer for a design team. Notism is above all a presentation app, and you are invited to sign up for free.

Final Thoughts

If you already have a design tool to your liking, your interest will naturally be directed toward the web apps focusing on project management and/or real-time collaboration.

If however, you are looking for a powerful design aid, task manager, and excellent collaboration features rolled into one, so much the better. Visit the websites, view the demos, and sign up for the free trials offered by these web-based products. As you try them, keep our tips in mind. You’ll find yourself working smarter instead of harder.

Comments

  • Sarah Parker

    I would definitely recommend TwProject. We are using it in our office and it really helps us being more productive. It helps us managing our projects in a cooperative way, sharing boards, discussions, agendas, to dos and much more, we love it!

  • I think Asana is a great team and task collaboration tool which would also fit well on the list.