7 Essential Features a CMS for Beginners Must Have

When you are looking for a CMS, there are many factors to consider. Obviously, the feature it has is one of them. However, you also need to consider your skill level because when you are a beginner, you can’t take advantage of all the advanced features a CMS can offer. If you are a beginner looking for a CMS, or if you are an expert who needs to recommend a CMS to beginners, here are 7 essential features to consider when choosing a CMS for beginners:

1. Intuitive Interface

When you are a beginner, every piece of software is challenging but a complex system as a CMS might be too much of a hurdle. This is why it is even more important that your CMS has an intuitive interface. Otherwise, it will take you hours or even days to complete simple tasks, and in many cases you will be completely helpless. It is true that the more features a CMS has, the more difficult for a beginner it is. In this case, you can safely sacrifice a rich feature set for an intuitive interface because you will hardly be able to take advantage of all the features but when there are so many features you may become easily confused, this makes no sense.

Image Source: bigevil600.

2. Reliability, Reliability, Reliability

Reliability is a feature you must never sacrifice because if the software you are using is unreliable and crashes frequently, this will make your life a nightmare. When you are a pro, you have more ways to deal with a crash (though it is still unpleasant and leads to downtime) but when you are a beginner, a single crash could easily turn into the end of the world for you. Downtime is bad but data loss is even worse, so never trade reliability for anything else.

Image Source: Ayla87.

3. Easy Administration

If you hire somebody for the initial configuration of your CMS, you might save yourself a lot of trouble. However, later on, when you need to update your CMS, you will have to deal with the CMSes administration personally (unless you have somebody else to do it for you, of course, if this is the case, you will hardly be reading this article). This is why easy administration is vital for you.

Again, the abundance of features matters less for you than the ease to use them, so if you are wondering which way to go, you definitely need to pick the ease of use one. For instance, Drupal, which is one of the leading CMS, is everything but easy to administer but this is no surprise because Drupal isn’t targeted at beginners.

Image Source: andrewatla.

4. Easy Customization

No matter how great a CMS out of the box is, you will always need to make customizations. You need to change colors, upload your logo, make minor adjustments to the template, etc. With the right CMS, all of these basic requirements aren’t rocket science but with many CMS, including some of the leading ones (i.e. Joomla and WordPress), for a beginner, they are more than painful.

For instance, how would you feel if you have to deal with code to make the simplest changes? A beginner is usually not comfortable with that because he or she might have absolutely no coding/design knowledge. WYSIWYG (What You See Is What You Get) or visual tools for customization are much easier to use, so look for them.

Image Source: jusben.

5. A Rich Selection of Templates and Extensions

When you are a beginner, you will hardly even think of creating your own templates and extensions. Well, even if you are a pro and know how to create your own templates and extensions, you will prefer to have a rich selection of ready made ones because creating your own template/extension takes time, but when you are a beginner, a rich selection of templates and extensions simply has no alternatives.

The good news is that almost any reputable CMS comes with lots of free templates and extensions. WordPress does, Joomla does, even many of the less popular ones also do.

Image Source: cohdra.

6. Good and Easy to Understand Tutorials

Programmers hate to read the docs even when they can’t make it without them. But when you are a beginner and have no knowledge about the technologies that power a given CMS, there is no way you can make it without tutorials. The interface might be intuitive and administration might be easy but you still need to learn how to do things.

It is very subjective what an easy to understand tutorial is but if they aren’t easy to understand, or if they don’t explain well what you need to do, they are useless for you. This is why you might want to read some of the publicly available tutorials (if any) for the CMS you are about to pick just to see if they are written in a easy to understand manner. Yet, don’t expect that a good tutorial will tell you absolutely everything – there will always be some brain work left for you.

Image Source: ladyheart.

7. Good Backup and Restore

Even the most reliable CMS can crash or get hacked and in such cases a recent backup is your lifebelt. This is why you must look for a CMS that offers an easy and reliable way to backup your data and to restore from a backup. Look for in-built functionality or for available backup plugins. In some cases you might use third-party tools and services (i.e. your hosting provider) to backup your data but never go without a backup – this is too risky to do.

Image Source: forwardcom.


These features are a must for a CMS for beginners. Well, even advanced users won’t object against having them but when you are a beginner, you simply can’t go without an easy to use, administer, and customize CMS. Spend more time researching if the CMS you have shortlisted have these features or not and this will save you lots of problems in the future.